Create via Admin Panel (recommended)

1. Log in as an admin and click ⚙ Admin in the topbar.
2. Click the 👤 Accounts tab.
3. Fill in username, display name, password, and confirm password.
4. Check Grant admin access if needed.
5. Click Create account.

Reset a Password

1. Navigate to the dashboard URL.
2. Enter your username and password.
3. Press Enter or click Sign In.
4. Session stays active until you sign out.

Topbar

Adding an Aircraft

1. Click + Add Aircraft.
2. Type the N-number and press Tab — auto-fills make, model, year, serial, engine, owner name, address from FAA registry.
3. Fill in owner cell phone, service type, assigned mechanic, estimated completion.
4. Click Add & Send Welcome SMS.

Status Update

1. Click Update on the aircraft row.
2. Select status: Pending / In Progress / Waiting on Parts / Complete / Grounded.
3. Select the current stage.
4. Enter a customer note (sent in SMS and AMTS portal).
5. Enter a shop note if needed — internal only.
6. Update estimated completion if changed.
7. Toggle Send SMS — defaults to OFF.
8. Click Send update.

Opens in a new tab when you click the WO button on any aircraft row.

Labor Hours — Two Options Per Discrepancy

Parts Entry — Multiple Parts Per Discrepancy

• Type a part name or number in the Parts / Costs field — autocomplete searches your inventory.
• Click a result to insert it. The part fills in with description and cost.
• Press Enter to start a new line, then type the next part name to add additional parts.
• You can also type free-text descriptions for items not in inventory.

Saving

• Click 💾 Save (green pulsing button, top right).
• Autosave runs every 60 seconds silently.

Topbar Buttons

Every aircraft has a message ticket automatically created at check-in.

1. Open the work order and click 💬 MSG.
2. Type your message and click Send, or attach a photo with 📎 Photo.
3. Check Internal to send a note visible only to mechanics.

Customers visit kpaviationservices.com/customer-portal.html, enter their phone number, and see status plus the full message thread.

Open from the work order topbar: ⚖ AD Compliance ↗

• 💾 Save saves all AD data.
• 🖨 Print AD List generates a printable 14 CFR Part 39 compliance report.

HangarHub sends SMS from +1 (208) 980-2553.

Click the 📚 Manuals button on the dashboard to open the HangarHub manual browser overlay. Contains 619 built-in manuals plus any custom manuals added by an admin.

Relevant Manuals on Work Orders

When you open a work order, the Relevant Manuals section auto-matches the aircraft make/model and engine. Click Show ▼ to expand. Results grouped by ✈ Airframe, 🔧 Engine, ⚙ Component.

Adding Custom Manuals (Admin)

Admin Panel → 📚 Manuals tab → + Add manual → fill in title, manufacturer, model, category, type, and URL. Custom manuals appear automatically in work order Relevant Manuals.

• QR code printed on every work order — links to the AMTS customer portal.
• Customer scans QR → enters phone number → sees status AND message thread.
• QR scanner in dashboard — scan to jump to that aircraft’s update panel.

The time clock lives in the topbar — always visible after login.

Clock In / Out / Break

My Timesheet

1. Click Timesheet in the topbar.
2. View Mon–Sun breakdown: clock in/out, break minutes, daily hours.
3. Summary shows Regular (up to 40 hrs), Overtime, and Total.
4. Click ⬇ Download PDF to print for signing.
5. Use ◄ Prev / Next ► to view other weeks.

Manual Time Entry (Admin)

1. Admin Panel → ⏱ Timekeeping → click + Add Entry.
2. Select employee, date, clock in time, clock out time, break minutes, and optional note.
3. Live preview shows calculated hours.
4. Click Save Entry.

FAA-compliant apprentice hour log for mechanics working toward their A&P certificate under 14 CFR Part 65.

Hour Targets

Logging an Entry

1. Click My Hours in the topbar.
2. Click + Log Entry.
3. Fill in: Date, N-Number, Aircraft Type, ATA Chapter, Hours, Task Description.
4. Click Save Entry.

Verification and Locking

Experience Letter PDF

1. Click ⬇ Experience Letter in the My Hours modal.
2. PDF shows: name, program dates, verified hour totals, progress bar, full entry table, and signature lines.
3. Print and present to supervising mechanic for signature.

Click ⚙ Admin in the topbar. Only visible to admin accounts.

📦 Parts Inventory Tab

• Search and filter by name or stock level (In Stock / Low / Out).
• Click any field to edit inline — a Save button appears on that row. Click it to commit the change.
• Use the Set button to update quantity on hand.
• + Add part — part number, description, cost, qty, min qty, location.
• 虹 Import CSV — accepts QuickBooks export. Filters out service/labor items automatically.
• 蚁 Export CSV — downloads full parts list.

👤 Accounts Tab

• Create accounts with username, display name, and password.
• Toggle Admin checkbox to grant or revoke admin access.
• Delete accounts with the Delete button.

📉 Display Tab

• Enable/disable screens, set duration, reorder with arrows.
• Built-in screens: Shop Status Board, KIDA Weather, Flight Tracker.
• Add custom URL screens. Set background color, accent, font, and transition.
• Click 💾 Save Display Config — shop display updates within 30 seconds.

💰 Rates & Fees Tab

Set your shop labor rates and fees. These are used automatically when creating new quotes.

• Edit any value and click 💾 Save Rates.
• Changes apply to all new quotes immediately. Existing saved quotes are not affected.
• Rates auto-fill on new quotes based on detected aircraft type and whether it is a travel job.

📚 Manuals Tab

• Shows the full 619-manual built-in library merged with your custom manuals.
• Filter by manufacturer or category using the dropdowns.
• + Add manual — title, manufacturer, model, category, type, URL. Appears automatically in work order Relevant Manuals.
• Built-in manuals show a Built-in label. Custom manuals show an X delete button.

⏱ Timekeeping Tab

• View all employees’ time entries for any week using Prev / Next.
• LIVE badge shows anyone currently clocked in.
• Edit — correct clock in/out, break minutes, or notes on any entry.
• Del — permanently delete an entry.
• ✅ Approve Week — marks the week as approved.
• + Add Entry — manually add a time entry for any employee for any date.
• 蚁 Export All PDFs — prints all employee timesheets for the selected week.

✍ Apprentice Tab

• Lists all mechanic accounts with total hour progress at a glance.
• Expand any account to configure: supervising mechanic, A&P cert number, program start date, and Certificate Pursuing (A / P / A&P).
• Check Mark as apprentice to enable the My Hours button for that account.
• Click Load Entries to see all log entries in a scrollable list.
• Filter entries by All / Verified / Pending using the dropdown.
• Verify — locks an entry permanently.
• Unlock — removes verification if a correction is needed.
• Edit — modify any entry (admin can edit even verified entries).
• + Add Entry — add an entry on behalf of the apprentice.
• 蚁 Experience Letter — generates a print-ready FAA experience letter.

📋 Quotes Tab

Create, manage, and send maintenance estimates to customers. Admin-only.

Creating a Quote

1. Click + New Quote.
2. Enter the N-number and press Tab — auto-fills aircraft and owner info from the FAA registry.
3. Select the service type — the system checks past completed work orders and shows historical labor averages for that service + aircraft combination.
4. Adjust Est. Hours and Rate ($/hr) (default $130/hr).
5. Toggle Travel job to add a travel fee line.
6. Search your parts inventory to add line items, or click + Custom line for items not in inventory.
7. Add optional notes (printed on the quote).
8. Click 💾 Save Quote.

Quote Status Flow

Sending and Managing

• 📄 PDF — generates a print-ready estimate with KP Aviation branding and signature lines.
• 📧 Send — emails the estimate directly to the customer’s email address on the quote.
• Accept / Decline — mark the customer’s response.
• ⇄ WO — converts an accepted quote to a work order in one click. Pre-fills the aircraft, customer info, and service type automatically.

1. Open the work order for the completed aircraft.
2. Click Archive in the update panel → Confirm.
3. Aircraft removed from queue. All data preserved permanently.

Restoring

1. Dashboard → Archive panel → ↩ Restore.

Click ✈ Savvy Aviation in the topbar to open apps.savvyaviation.com in a new tab.

This system was built specifically for KP Aviation Services. For technical issues or new features, contact your system developer.